There will be technicians from CMI Communications floating the rooms to check in on each meeting room.

 

The following audio/visual equipment will be available in your meeting room:

 

• 3500 Lumen, 4:3 LCD projector with VGA connection (If your pc is HDMI out only you will need an adapter to VGA)

• Screen (appropriate for room size)

• Lavaliere microphone

• PC audio adapter (for use with presentations containing audio)

 

NOTE : Speaker shall provide his/her own laptop computer. Additional audio visual must be pre-approved.    

 

Preparing Your Presentation

 

Please review the following guidelines when preparing your presentation.

 

Design Tips: Because of the 4:3 playback of presentations in breakout rooms, it is important to start by setting up the slides properly. By creating your presentation in the proper format, you will have a better idea of what your slides will look like on the projected screen. 

 

For PC users, once in power point select the Design Tab, page setup and select 4:3.  Then go to the Slide Show tab and go to Resolution, which should be set at 1024x768.

 

For Mac users, once in power point for mac select the Themes tab, slide size, select 4:3.  Also select the file menu, page setup, on screen show 4:3.

 

Some additional suggestions include:

 

A.         Make sure that you can read your slides from at least ten feet from your computer screen. If you can't read it from there, people in the back of the room won't be able to read it either.  A typical complaint from attendees is too much information on a slide.

 

B.         Use contrasting colors for the text and the background so the text will be easy to read.

 

C.        Use a font size large enough to be seen from the back of the room where the presentation will

be held. A font size of 24-point or larger is recommended.

 

D.        Avoid using non-standard fonts. Standard fonts include Arial, Geneva, Times New Roman, Helvetica.

 

E.         Use short phrases and sentences to convey your message.

 

F.         Use simple or no slide transitions. Too many transitions will distract your audience.

 

G.        Avoid cluttering the slides with too much text or graphics. Your audience should hear what you have to say and not be distracted by a busy screen.

 

H.        Keep text simple and easy to read by not using many different text effects such as bold, italics, underlining, and larger font size for emphasis within a sentence, or a different font all on the same slide.

 

I.          If there is a video attached to your presentation, make sure that it is embedded in PowerPoint and not on your desktop. You should also arrive at your session room well in advance to confirm your video is playing properly. For help with embedding videos properly search YouTube for “embedding videos in PowerPoint”.

 

 

Macintosh Tips:

 

A.         If you are preparing your presentation on a Macintosh computer please take care to ensure the following:

 

a)         Add the file extension .ppt to your presentation.

 

B.         If you plan to use your own MacBook onsite for your presentation, please make sure you have your

monitor adapter (shown) with you; Mini-Display Port to VGA or DVI to VGA depending on which model MacBook you

use.